Choose Your Productivity Behaviours
Centralised and Focused Planning The key to productivity success is the speed at which your support system can be accessed. Ensure that the right tool for the right purpose is chosen, a tool that brings balance and flexibility to the planning process and gives a visual system for managing work through your timeframe pipeline. Tame the Technology Whilst offering unparalleled efficiency, technology can be extremely overwhelming to our daily lives. Take control of your digital tools rather than letting these tools dictate your actions. Break free from default mode and foster a proactive mindset that allows you to make decisions on how you want to work daily. Create Work Pipelines Implement systems where capturing upcoming work is done with appropriate anticipatory action. Reduce surprises and known unknown self-made crises by creating systems where work is planned ahead in a visual and easy-to-use system. This pipeline thinking can allow for accurate time of delivery assessments and prioritisation discussions. Automate, Automate, Automate The key to efficiency is minimising repetitive and mundane work. Embrace automation to allow you to shift your focus from the routine to the profound, dedicating your energy to deeper, more creative work that drives innovation and growth. Unlock the power of automation within your existing tools to maximise your efficiency. Filter and Prioritise Take charge of your communication systems and master the art of triaging, by quickly distinguishing between what’s urgent and what’s truly important in your world. Discover how to pinpoint the vital 20% of your tasks that deliver 80% of your results. By fostering a culture of clarity and efficiency, you’ll empower your entire organisation to speak the same language when it comes to filtering and prioritising. Setting Systems and Boundaries Exploring our work practices and the research around productivity performance is essential for successful results. Knowing your boundaries and rules for work, finding the shortest route to action, being consistent with these processes, and always acting in alignment with these, frees up our productive brainwaves and ultimately allows for more completions and fewer interruptions each day. Centralised Storage and Retrieval Electronic hoarding is becoming a global phenomenon. Explore ways to store information that ensures it can be retrieved quickly and easily when needed without an over-engineered filing system. Mindfulness and Focus Unlocking the power of mindful working practices can greatly increase our overall productivity. Challenging the outdated belief that procrastination is "bad," we unlock the power of quietening and refocusing the mind for optimal outcomes. Rewire Routines By instilling a mindset of intentionality, you will learn to create daily routines that align with goals, enhancing focus and driving results. Learn to design your environment and create effective cues to foster productive habits and eliminate distractions. Deep Work In a world of constant distractions and fragmented attention, the ability to engage in deep work is a superpower. Learn strategies and create the mindset needed to immerse yourself in meaningful, high-impact tasks. By learning how to minimise interruptions and prioritise focused effort, you will discover how to enter a state of peak concentration. Managing Distractions and Interruptions We all know that distractions and interruptions can derail productivity and impact our well-being. Learn effective techniques to manage interruptions and capture fleeting thoughts, ensuring they don't disrupt your focus or invade your sleep. By mastering these skills, your workplace will cultivate a more focused, productive atmosphere, leading to enhanced creativity and reduced stress. Digital Detoxing Whilst our digital tools are designed to make us more productive, there is mounting evidence to prove that taking time away from technology can ultimately improve our overall success and results. Explore the latest research and find ways to create the right digital balance in your life. Responsibility vs Accountability Analyse the behaviours that can emerge when there is a blurring of the lines between accountability and responsibility. Manage overt behaviours to accept accountability while steering clear of blame shifting activities. Principled Communication Explore the communication principles and etiquette that should be applied across all tools. Deep dive into e-mail and teams etiquette. Decide on systems that can quickly and easily support communication and ensure your message gets received in the way it was intended. Calendar and Meeting Management Review and understand calendar and meeting invitation etiquette. Streamline meeting invitation processes and find the shortcuts for meeting optimisation and planning. Project or Large Assignment Management Exploring when to move from personal productivity systems and behaviours to those that support large assignments or projects is a cornerstone of success. Review the basics of breaking down tasks, moving them into workflows and pipelines that are tracked and adjusted to deliver on time and on scope delivery. Delegation - The Art of In and Outbound Work Transfer Explore and challenging systems for work transfer can have a profound impact on task achievement across the organisation. Have systems for delivering what you say, when you say, guaranteed, understand the "Yes" fallacy and know when to politely push back or negotiate inbound work for effective prioritisation. Teach vs Tell It is easy in organisations to become the "Go to" person for every enquiry or problem. Explore the skill where the people around you are taught how to problem solve themselves, thus reducing interruptions and creating self-managed work groups. Wrap Up and Gear Up Create an end of day routine that sets the stage for success. Learn effective strategies to close off your day and prepare for tomorrow, ensuring you hit the ground running in a proactive manner. Foster a sense of accomplishment and readiness amongst your team by transforming the way they conclude their workday - because when you wrap up with intention, you gear up for greatness! Feedback Loops and Continuous Improvement Taking the time periodically to review successes and look for improvements is a central system for all successful productivity professionals. Explore the learning system and personal feedback loops to ensure pragmatic learning behaviours.